{"id":13794,"date":"2025-08-20T19:32:52","date_gmt":"2025-08-20T18:32:52","guid":{"rendered":"https:\/\/lewlex.se\/lessons\/3-7-personalhandbok-policies-och-riktlinjer-2\/"},"modified":"2025-09-10T08:45:26","modified_gmt":"2025-09-10T07:45:26","slug":"3-7-staff-handbook-policies-and-guidelines-2","status":"publish","type":"mpcs-lesson","link":"https:\/\/lewlex.se\/en\/courses\/personalhandbok-policies-och-riktlinjer\/lessons\/3-7-personalhandbok-policies-och-riktlinjer-2\/","title":{"rendered":"3.7 Personnel manual, policies and guidelines"},"content":{"rendered":"Staff handbook, policies and guidelines<\/h1>\nThe workplace bible<\/h4>\n
An employee handbook serves several important functions, both for the employee and the employer.
\nFirstly, it has a practical function<\/strong> by ensuring that all employees are aware of
\nwhat applies to important issues such as holidays, working hours, pay and benefits. It acts as a simple encyclopedia
\nto get quick answers on workplace rules and guidelines.<\/p>\nSecondly, a staff handbook has a labor law function<\/strong>. As a lawyer, one of the most important
\nquestions often ask: \"Does the employee know what rules apply in the workplace?\"
\nBy having a well-documented employee handbook, the employer can more easily prove that rules and policies have been clearly
\ncommunicated to workers. This is particularly important in labor disputes.<\/p>\nIt is also common for employers to include a clause in the employment contract stating that the employee
\nhave read the Staff Handbook and accepted the rules and guidelines set out therein.<\/p>\n
What should be included in a staff handbook?<\/h4>\n
There is no exact rule on what a staff handbook must contain - this is decided by the employer depending on the needs of the business.
\nHowever, there are some requirements for written procedures, documentation and policies. These are usually included in the staff handbook in one way or another.<\/p>\n
Perfect, then we refine the table so that it only contains the written requirements<\/b><\/span> directly related to health and safety, whistleblowing and data protection - i.e. without pay mapping\/active measures.<\/p>\n
\nMandatory written documents\/procedures for staff handbook<\/b><\/h1>\n\n\n\n| \n Type<\/b><\/p>\n<\/th>\n | \n Document \/ procedure \/ policy<\/b><\/p>\n<\/th>\n | \n As regards the requirement<\/b><\/p>\n<\/th>\n | \n Law\/Regulation<\/b><\/p>\n<\/th>\n<\/tr>\n<\/thead>\n\n\n| \n Policy<\/p>\n<\/td>\n | \n Work environment policy<\/p>\n<\/td>\n | \n In writing if \u226510 employees<\/p>\n<\/td>\n | \n AML 3:2a, AFS 2001:1<\/p>\n<\/td>\n<\/tr>\n | \n| \n Rutin<\/p>\n<\/td>\n | \n Procedures for systematic work environment management (SAM)<\/p>\n<\/td>\n | \n In writing if \u226510 employees<\/p>\n<\/td>\n | \n AFS 2001:1<\/p>\n<\/td>\n<\/tr>\n | \n| \n Documentation<\/p>\n<\/td>\n | \n Risk assessment template<\/p>\n<\/td>\n | \n All employers, especially in case of changes<\/p>\n<\/td>\n | \n AFS 2001:1, 8 \u00a7<\/p>\n<\/td>\n<\/tr>\n | \n| \n Rutin<\/p>\n<\/td>\n | \n Procedures for work adaptation<\/p>\n<\/td>\n | \n In writing if \u226510 employees<\/p>\n<\/td>\n | \n AFS 2020:5<\/p>\n<\/td>\n<\/tr>\n | \n| \n Rutin<\/p>\n<\/td>\n | \n First aid and crisis support procedures<\/p>\n<\/td>\n | \n All employers<\/p>\n<\/td>\n | \n AFS 1999:7<\/p>\n<\/td>\n<\/tr>\n | \n| \n Rutin<\/p>\n<\/td>\n | \n Policy against victimization<\/p>\n<\/td>\n | \n All employers<\/p>\n<\/td>\n | \n AFS 2015:4<\/p>\n<\/td>\n<\/tr>\n | \n| \n Rutin<\/p>\n<\/td>\n | \n Industry-specific procedures (fire protection, chemicals, asbestos, chainsaws, contamination, etc.)<\/p>\n<\/td>\n | \n Only if the risks are in the business<\/p>\n<\/td>\n | \n Respective AFS (e.g. AFS 2011:19, AFS 2014:43, AFS 2012:1)<\/p>\n<\/td>\n<\/tr>\n | \n| \n Rutin<\/p>\n<\/td>\n | \n Procedures and guidelines against harassment, sexual harassment and retaliation<\/p>\n<\/td>\n | \n All employers<\/p>\n<\/td>\n | \n DiskL 3:6<\/p>\n<\/td>\n<\/tr>\n | \n| \n Policy \/ Procedure<\/p>\n<\/td>\n | \n Privacy Policy<\/p>\n<\/td>\n | \n All employers<\/p>\n<\/td>\n | \n Law (2018:218)<\/p>\n<\/td>\n<\/tr>\n | \n| \n Rutin<\/p>\n<\/td>\n | \n Internal whistleblowing function incl. policy<\/p>\n<\/td>\n | \n Employers with \u226550 employees<\/p>\n<\/td>\n | \n Law (2021:890)<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n
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